Event management
Project scope
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Communications Operations Project management Digital marketing Marketing strategySkills
detail oriented planning project files expense management event operations event planning event management event marketing managementJob Title: Volunteer Event Management Coordinator
Organization: Beehouse
Location: remote
Duration: 4 months
Position Type: Volunteer
About the Organization: Our mission is to empower individuals to share their unique stories and provide them with the tools and support to become professional creators. We believe that everyone has a voice worth hearing and that their stories can inspire, educate, and entertain others
Job Description: We are seeking a highly organized and detail-oriented individual to join us as a Volunteer Event Management Coordinator. In this role, you will play a vital part in planning, organizing, and executing our events, ensuring their success and smooth operation.
Responsibilities:
- Collaborate with the event planning team to conceptualize and develop event themes, objectives, and strategies
- Assist in the creation and management of event budgets, including tracking expenses and revenues
- Coordinate logistics for events, including venue selection, equipment rental, catering, and transportation arrangements
- Liaise with vendors, sponsors, and partners to secure resources, negotiate contracts, and manage relationships
- Manage event registration and ticketing processes, including online platforms and on-site registration
- Assist in the development and implementation of event marketing and promotional strategies
- Coordinate event set-up, including signage, decorations, seating arrangements, and audiovisual equipment
- Oversee event operations during the event, ensuring a seamless and enjoyable experience for attendees
- Recruit, train, and coordinate volunteers for various event roles and responsibilities
- Conduct post-event evaluations and analysis, collecting feedback and identifying areas for improvement
- Maintain comprehensive event documentation, including reports, contact lists, and project files
Benefits:
- Opportunity to contribute to meaningful events that bring communities together
- Gain valuable experience in event planning and management
- Develop and enhance organizational and leadership skills
- Expand your professional network and establish connections within the event industry
- Letter of recommendation upon successful completion of the volunteer term
About the company
Beehouse foundation is a non-profit company dedicated to empowering individuals to share their unique stories and providing them with the necessary tools and support to become professional creators. We firmly believe that everyone possesses a voice worth hearing, and we strive to create opportunities for individuals to share their stories, which have the power to inspire, educate, and entertain others.
At Beehouse, we recognize the importance of storytelling and its potential to create positive social impact. Our mission is to foster an inclusive and supportive environment where individuals from all backgrounds can express themselves creatively and gain the skills needed to pursue professional careers as creators.
We accomplish our mission through a range of initiatives, including the development of innovative AI tools and hosting workshops and creator-thons. These activities provide individuals with the knowledge, resources, and guidance they need to unleash their creativity and effectively share their stories with the world.
Our tools are designed to be user-friendly, accessible, and tailored to the diverse needs of creators. Through these tools, individuals can explore different mediums such as writing, photography, videography, podcasting, and more, allowing them to express themselves in ways that resonate with their unique talents and interests.
In addition to providing tools, we host workshops and creator-thons that offer valuable learning experiences and hands-on guidance. These events bring together aspiring creators, industry professionals, and mentors to share knowledge, exchange ideas, and foster collaboration. Participants have the opportunity to enhance their skills, receive feedback on their work, and gain insights into the creative industry.
Central to our organization's ethos is the belief that everyone's story matters. We actively promote inclusivity, diversity, and the amplification of underrepresented voices. We provide a platform for individuals from marginalized communities to share their stories and experiences, helping to bridge gaps, break stereotypes, and promote understanding.
By empowering individuals to become professional creators, we aim to equip them with the confidence and skills needed to pursue creative careers, showcase their talents, and positively impact their communities. We believe that storytelling is a powerful force for change and that by providing the necessary tools and support, we can create a world where every voice is heard and celebrated.
Join us at Beehouse foundation as we embark on this transformative journey of self-expression, creativity, and empowerment. Together, we can make a difference by empowering individuals to share their stories and inspire others to do the same.